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How to Find and Replace Text in MS Word

Microsoft Word is very popular; we always use it to do documentation. Some text in a file is going to be changed to another word.Also, you can replace all those words with other words by following below:

  1. The Quickest Way: Ctrl + H

Press Ctrl + H (Windows) or Command + H (Mac) to instantly open the Find and Replace dialog box.

or Go to the Home tab -> editing -> replace

  1. Using the Find and Replace Dialog Box
    • Find What: Type the text you want to locate.
    • Replace With: Type the text you want to substitute.
  1. Finding Text
    • Find Next: Locates the next instance of the search term.
    • Find All: Highlights all instances of the search term in the document.
  1. Replacing Text
    • Replace: Replaces the current instance of the search term with the replacement text.
    • Replace All: Replaces all instances of the search term in the document.
    • click on the Cancel button in the upper right corner.

Example:

Ms. Bean wishes to change every occurrence of “hi” in his word document to “hello”:

    1. Press Ctrl + H.
    2. In the “Find What” field, type “hi”.
    3. In the “Replace With” field, type “hello”.
    4. Click Replace All.

    Notes:

    Always review the changes made by Replace All carefully, as it can be difficult to undo.

    Save a backup of your document before making extensive find and replace operations.

     

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