How to Find and Replace Text in MS Word

Microsoft Word is very popular; we always use it to do documentation. Some text in a file is going to be changed to another word.Also, you can replace all those words with other words by following below:

1. The Quickest Way: Ctrl + H

Press Ctrl + H (Windows) or Command + H (Mac) to instantly open the Find and Replace dialog box.

or Go to the Home tab -> editing -> replace

2. Using the Find and Replace Dialog Box

• • Find What: Type the text you want to locate.
  • Replace With: Type the text you want to substitute.

3. Finding Text

• • Find Next: Locates the next instance of the search term.
  • Find All: Highlights all instances of the search term in the document.

4. Replacing Text

• • Replace: Replaces the current instance of the search term with the replacement text.
  • Replace All: Replaces all instances of the search term in the document.
  • click on the Cancel button in the upper right corner.

Example:

Ms. Bean wishes to change every occurrence of “hi” in his word document to “hello”:

1. 1. Press Ctrl + H.
   2. In the “Find What” field, type “hi”.
   3. In the “Replace With” field, type “hello”.
   4. Click Replace All.

Notes:

Always review the changes made by Replace All carefully, as it can be difficult to undo.

Save a backup of your document before making extensive find and replace operations.